Write Better Email: Technics for Clever communication

I – THE PRINCIPLES FOR WRITING AN EFFICIENT EMAIL

A. Types of emails

B. The basics of writing the perfect subject line for your email

C. Manage the structure of your emails

D. How to associate actions in emails (using The "3Ws" stand for: Who, What, and When.)

E. Good practice for making your emails scannable

II – SOME TECHNIQUES TO MAKE YOUR EMAILS CREDIBLE

A. Respond to urgent emails immediately

B. Use "logical connectors":

C. Present options instead of open-ended questions

D. Automate the sending of repetitive emails

E. Show screenshot instead of expressing in words

F. Write the perfect out-of-office auto-reply (OOO)

III – THE TOOLS LEADING TO PERFECTION

A. How to properly designate recipients

B. Learn how to add a signature to your emails

C. How to correctly use the "Reply to all" option

D. Best practices for sending attachments

E. Scheduling Meetings Using Outlook

F. Create e-mail management rules

In this first section i will discover the different type of emails that you can found in your professional life.

Now let's talk about somethings that can help you to be more efficient.

Now we will learn how to structure & plan our emails, more you're professional more you can clarify your emails by give them veritable structure.

As you know now, we are faced on real situations when we have to associate a tasks or actions to our member team. So in this section i will share with you the best practices that you should use in order to decrease the misunderstanding.

All of the graphes that you can found in Microsoft excel, you can also use them in you're emails, they can help you to be more clear about what you want to show to your interlocutors.

Do you Believe that the urgent emails exist? For me i cannot repense for all emails that they mark urgent, so they are some rules you have to follow in order to be more efficace in you're repense to this type of emails.

Logical connector is a connector which link the semantical unit of language. Logical connectors are used to join or connect two ideas that have a particular relationship. These relationships can be: sequential (time), reason and purpose, adversative (opposition, contrast and/or unexpected result).

Sometimes we need to give the solutions instead of given an open questions. So follow this section to have more understanding of this topic.

Code :

Sub Sendingemailautomatic()

Application.ScreenUpdating = False

Range("E2").Select

Sheets("Mail automatique").Select

Range("G4").Select

Dim Lemail As Variant

Set Lemail = CreateObject("Outlook.Application")

With Lemail.CreateItem(olMailItem)

.Subject = Range("C4") & " " & Range("F4")

.To = Range("A4")

.CC = Range("B4")

.Body = Range("D4") & Range("E4")

.Display

End With

Sheets("Rapport des ventes").Select

Range("A1").Select

Application.ScreenUpdating = True

End Sub

For reasons of protocol, discretion or confidentiality, not all recipients of an email message must appear in field A. The CC and CCI fields are there to help you manage who to copy, from visible or invisible way.

On an email, the signature is usually done by inserting a signature file including the identity and professional references of the author of the message. The signature is a business card because it often includes a link to a referral site or an email address to highlight a strength or content of the company.

Almost every day we are faced with an error related to the "Reply All" function. It is probably not ideally designed, it is quite old in the age of instant messaging, but until the email dies it is important to use it well.

You can send a meeting request to one or more people. Outlook keeps track of who accepts the request and reserves the meeting time on your calendar. When you create a meeting request, you can add attachments, set a location, and use the Scheduling Assistant to choose the ideal time for your meeting.